First principles for photography and video

  • The welfare of children who are taking part in golf is paramount.
  • Parents and children have a right to decide whether images will be taken and how they will be used.
  • Parents must give written consent for their child’s image to be taken and used. See our Photography Permission Form
  • In terms of content, images should only convey best practice and positive aspects of golf.
  • Care should be taken to ensure that images are not sexual or exploitative in nature, or open to misinterpretation and misuse.
  • Efforts should be made to ensure that images are only taken by authorised persons, as agreed in the protocol for a particular event.
  • All images of children should be securely stored.

Publishing images

  • Photographers should obtain written permission from parents to take and use their child’s image.
  • If the club wants to recognise the achievement of an individual golfer by publishing their name with their photograph, personal details should NEVER accompany the image (e.g. postal or email address, telephone numbers).
  • Try to take and use photographs that focus on the activity, rather than a particular child. Where possible, use images that represent the diverse range of children who take part in golf.
  • Ensure images reflect positive aspects of children’s involvement in golf, like fun, competition and special achievements.
  • Report any inappropriate image use to the authorities. If you have a concern, report it to the GWO.

Using video as a teaching aid

We don’t want to prevent PGA Professionals, trainees and coaches from using video as a legitimate coaching aid. If filming will be part of the coaching programme, children and their parents should be made aware of this, and parents have to give written consent. Take care with storing video and in who is able to access the material.

Filming and photography at competitions

If you are inviting a member of the press or a professional photographer to a junior session, make sure they understand their responsibilities when it comes to child protection issues.

  • Provide a clear brief about what is appropriate in terms of image content and their behaviour around the players.
  • Inform all attendees that a photographer will be present.
  • Make it clear that unsupervised access to children or one-on-one photography or filming sessions, at the event or elsewhere, will not be permitted.
  • Ask any photographer or media representative to wear obvious identification at all times.

If parents or other spectators plan to photograph or film the event, they should be prepared to identify themselves and explain their reasons for recording the event on camera.

  • People who want to use photographic equipment at the event should be asked to register. See our Photography Registration Form (England only). 
  • Parents and children should be made aware that if they have concerns, they can report them to the event organiser or the club’s Child Welfare Officer. The organiser or CWO should address these concerns as they would any child protection issue.
  • The use of cameras or camera phones in changing areas should not be permitted under any circumstances.
  • Most golfing activity takes place in areas that are open to the public. It should therefore be understood that it’s impossible to control all photography.

Event organisers should include appropriate advice in their competition entry or junior membership forms.

Suggested wording:

“In line with recommendations from the Safeguarding Children in Golf child protection policy and procedures, the organisers of this competition/match/other junior session request that any person wishing to engage in any video, zoom or close-range photography should register their details with the Club Secretary or Organising Official before carrying out any such photography. The Club Secretary/Organising Official reserves the right to decline entry to any person unable or unwilling to meet or abide by the organiser’s conditions. Any unauthorised photographer who will not agree to these conditions may be reported to the appropriate authority.”